Adopted January 15, 2007
BYLAWS OF THE TILDEN WOMEN'S GOLF CLUB

ARTICLE I - NAME 
Section 1.
This organization shall be known as the TILDEN WOMEN'S GOLF CLUB.


ARTICLE II - PURPOSE
Section 1.
To organize, direct and carry on golf tournaments and competitive play on the Tilden Park public golf course and to make possible the qualifications and participation by its members in the activities of other golf clubs and associations.
Section 2.
To promote adherence to the USGA Rules of Golf and the Golf Handicapping network (GHIN), and to disseminate information with regards thereto.
Section 3.
To operate within the meaning of the IRS Non-Profit status.


ARTICLE III - MEMBERSHIP & DUES
Section 1.
Membership in the club is limited to seventy-five (75) members, with an in¬active list so designated by the Executive Board. Members must be eighteen (18) years of age, or older.
Section 2.
Applicants for membership must have a handicap index no greater than 33.8 (36 handicap). Applicants shall request a form from the club, furnish the in¬formation requested, have the form signed by two (2) club members in good standing and return the form to the Membership Chair. Applicants who do not belong to any other golf club will be considered first. Acceptance of applicants shall be determined by a majority vote of the Executive Board after screening by the Membership Chair along with one (1) other board member.
Section 3.
Membership requires compliance with the Bylaws, Standing Rules or any de¬cision of the Executive Board. A member may, by unanimous vote of the mem¬bership quorum, be suspended from the club for failure to conduct herself in an honorable manner, or for conduct detrimental to the club.
Section 4.
Paid participation in tournaments on five (5) days during the calendar year is required in order to remain on the ACTIVE membership rolls. Any mem¬ber not competing in five (5) games during the calendar year will automatically be placed on the inactive roll. Inactive members may reactivate their status by participating in five (5) paid tournaments during the calendar year. Any mem¬ber who may be affected by this requirement has the right to appeal to the Exec¬utive Board.
Section 5.
Eligibility for major tournaments (Club Championship, Captain's Cup, Partner¬ship Eclectic, Iron Tourney, Ham and Turkey Tourneys) shall be attained by competing in five (5) tournaments in the four (4) months proceeding the month of the tournament. This requirement may be waived at the discretion of the Tournament Committee except for the Club Championship.
Section 6.
Nominations for Honorary Membership must be approved by the membership.
Section 7.
(a) Annual dues shall be an amount recommended by the Executive Board and approved by the membership.
(b) Annual dues shall be due and payable on or before September 30 of each year and shall become delinquent on October 15. Members who are delinquent must pay a Five dollar ($5.00) penalty in addition to annual dues in order to remain in good standing. Members who are delinquent as of November 1 shall cease to be members of this club.
(c) New members shall pay a stipulated initiation fee, one year's dues, and current assessments. Dues and assessments shall be prorated after July 1
(d) Assessments, as recommended by the Executive Board, and approved by vote of the membership, may be made for unanticipated Club requirements.
Section 8.
Funds collected shall be used for the operation of the Club and its activities, such as tournaments, social, affiliation fees, and other pertinent expenses as approved by the Executive Board.
Section 9.
The fiscal year begins October 1, however, members Club dues collected are frozen until January 1 of the following year.

ARTICLE IV - GOVERNMENT
Section 1.
This club shall be governed and managed by an Executive Board. This board shall constitute the ruling and governing power of the club for all its affairs and continued development, and shall perform such duties as are hereinafter provided.
Section 2.
The Executive board shall consist of elected and appointed members as follows:
(a) ELECTIVE -
i. Captain
ii. Co-Captain (Tournament Chair)
iii. Secretary
iv. Treasurer
v. Social Chair
(b) APPOINTIVE
vi. Handicap Chair
vii. Rules Chair
viii. Membership Chair
ix. PWGA Representative
(c) The immediate Past Captain shall be the Advisor to the Executive Board.
Section 3.
The officers shall be elected to serve for one (1) year. No person shall hold the same office for more than two (2) consecutive years.
Section 4.
No member shall hold more than one (1) office on the Executive Board at any one time.
Section 5.
Vacancies occurring in any office shall be filled by an appointment of the elected officers, subject to the approval of the Executive Board. In the event of a vacancy in the position of Captain, the Co-Captain will assume the duties of the Captain. The Assistant Tournament Chair will become the Tournament Chair and shall appoint an assistant to serve the remainder of that term of office.
Section 6.
Removal: Any member of the Executive Board may be removed from office at any time by the affirmative vote of two thirds (2/3) of the Board membership. Cause for removal shall include non-performance of duties two (2) unexcused absences or three (3) absences for any reason, from Board meetings during any calendar year, or for any other misconduct or dereliction of duty in office.
Section 7.
The Executive Board shall be responsible for maintaining a set of STANDING RULES to supplement these Bylaws.

ARTICLE V- DUTIES OF OFFICERS AND APPOINTIVE CHAIRS
Section 1.
The officers and appointed chairs shall perform the duties prescribed by these Bylaws and perform such other duties as may be required by the Executive Board. At the end of their term, they shall deliver to their successors all materials per¬taining to the position.
Section 2.
The CAPTAIN shall
[a] Preside at all regular and special meetings.
[b] Call meetings of the Board or Club
[c] Be entitled to make motions at any Board meeting and vote on all questions in the event of a tie.
[d] Shall appoint standing committees, be responsible for her officers, and the infringement of any
rules.
[e] Be an Ex-officio member of the committee, except the Nominating committee
[f] Make an annual written report to the Executive Board, and the membership, at
the end of her term of office. Such report is to be distributed at the annual
Christmas luncheon, or mailed, if necessary.
[g] Shall provide the incoming officer with a file detailing their job duties (SOPs) on or before the 1st
executive board meeting in January.
Section 3.
The CO-CAPTAIN (TOURNAMENT CHAIR) shall
[a] Assist the Captain and assume the duties of the Captain in her absence.
[b] Assume the Captaincy in case of resignations, disability, or removal from office
[c] Be responsible for scheduling and conducting all tournaments.
[d] Appoint an Assistant Tournament Chair who shall assist her. The Assistant must be prepared to take over in the absence of the Tournament Chair.
[e] Serves as a member of the Rules Committee.
[f] Shall provide the incoming officer with a file detailing their job duties (SOPs) on or before the 1st
executive board meeting in January.
Section 4.
The SECRETARY shall
[a] Record and keep in her custody the minutes of all meetings of the Club and the Executive Board.
[b] Have available for reference at all meetings a copy of the Club BYLAWS and STANDING RULES
[c] Have charge of all correspondence.
[d] Keep a current record of names and addresses of all members of the Club.
[e] Be responsible for the publication of the yearly Handbook, and make certain
that each member receives a Handbook, either in person or by mail,
[f] Post minutes of all General Membership meetings on the bulletin board and
on the website in a timely manner.
[g] Shall provide the incoming officer with a file detailing their job duties (SOPs) on or before the 1st
executive board meeting in January.
Section 5.
The TREASURER shall
[a] Receive and bank all funds of the Club.
[b] Notify the Handicap Chair when dues have been paid by new members during the year.
[c] Exercise general supervision over the receipt and disbursement of Club funds in accordance with the approved budget and procedures.
[d] At the first Executive Board meeting of the year, present the preliminary
operating budget to the Board for approval before presenting it to the member¬ship.
[e] Make a report of receipts and disbursements at each membership meeting and Executive Board meeting.
[f] Remit fees for registration of the Club, and members, for annual dues to the
PWGA office,
[g] Have the accounting records audited annually, at the end of the fiscal year,
by a member appointed by the Captain
[h] Shall provide the incoming officer with a file detailing their job duties (SOPs) on or before the 1st
executive board meeting in January.
Section 6.
The SOCIAL CHAIR shall
[a] Arrange refreshments and amenities with the Tilden catering department on guest days and major tournaments.
[b] Be responsible for the annual Christmas luncheon.
[c] Select the site for the next Christmas luncheon.
[d] Appoint an assistant(s) who will assume the duties of the Social Chair in her absence.
[e] Shall provide the incoming officer with a file detailing their job duties (SOPs) on or before the 1st
executive board meeting in January.
Section 7.
The HANDICAP CHAIR shall
[a] Post the monthly handicap sheets the first of each month in a prescribed location.
[b] Occasionally check score cards to determine if members are posting correctly.
[c] Keep the membership informed of changes and procedures.
[d] Add new members, delete members, and make corrections, as necessary in the GHIN system.
[e] Help members use the computer correctly and encourage timely entry of away scores.
[f] Make all deletions to the GHIN office in early December, before the records are transmitted.
[g] Determine the Most Improved Golfer and present her award at the
annual Holiday luncheon,
[h] Appoint an assistant(s) if she deems it necessary.
[i] Shall provide the incoming officer with a file detailing their job duties (SOPs) on or before the 1st
executive board meeting in January.
Section 8.
The RULES CHAIR shall
[a] Interpret and clarify rules according to USGA Rules of Golf.
[b] Define and clarify local rules.
[c] Establish a rules committee which includes the Captain and the Tournament Chair.
[d] Shall provide the incoming officer with a file detailing their job duties (SOPs) on or before the 1st
executive board meeting in January.
Section 9.
The TROPHY CHAIR shall
[a] Be responsible for the securing and engraving of perpetual trophies.
[b] Be responsible for the purchase of pins to commemorate special events -Break 80, 90, and 100.
[c] Be responsible for the purchase of the annual charm- (can delegate to Tournament
Chair)
[d] Be responsible for the purchase of the Most Improved Golfer award- (can delegate
to the Handicap Chair)
[e] Be responsible for the maintenance and/or purchase of awards to be presented to the Club Champion, Captain's Cup and Iron Tourney winners (can delegate to the Tournament Chair) .
[f] Be responsible for the purchase of a gift to be presented to the out-going Captain at the annual Christmas luncheon – (can delegate to the Tournament Chair)
[g] Be responsible for the maintenance of the Trophy Case.
[h] Shall provide the incoming officer with a file detailing their job duties (SOPs) on or before the 1st
executive board meeting in January.
Section 10.
The MEMBERSHIP CHAIR shall
[a] Receive and consider all applications for membership.
[b] Arrange for new member screening/play with one other Executive Board member.
[c] Make recommendations to the Executive Board for acceptance or denial of membership application.
[d] Responsible for a new membership “packet” which includes: “the Book, the Bylaws, Standing Rules, and local/club rules.
[e] Inform membership of any new member’s contact information.
[f] Shall provide the incoming officer with a file detailing their job duties (SOPs) on or before the 1st
executive board meeting in January.
Section 11.
The PWGA REPRESENTATIVE shall
[a] Post minutes of PWGA meetings
[b] Keep members informed of all PWGA meetings and USGA/PWGA actions that affect the club.
[c] Handle the sign-ups and payments for the monthly PWGA Tournament play days.
[d] Post and inform members of PWGA Major Tournaments and Zone Team Play.
[e] Work with Handicap Chair to see that all members are listed properly on the computer.
[f] Be responsible for the club's benevolent project(s), post minutes from the Helen
Lengfeld meeting at the club’s first general meeting.
[g] Distribute the official Handbook of the PWGA to club members annually.
[h] Shall provide the incoming officer with a file detailing their job duties (SOPs) on or before the 1st
executive board meeting in January.
Section 12.
The BIRDIE BOARD CHAIR shall
[a] Provide a sign-up sheet on the bulletin board for birdie makers to record birdies.
( This should be headed by Name/ Date/ Hole #.)
[b] Tally birdies for each player.
[c] Determine Birdie Champion(s).
[d] Purchase awards to be given according to the number of birdies.
[e] Shall provide the incoming officer with a file detailing their job duties (SOPs) on or before the 1st
executive board meeting in January.
Section 13.
The ECLECTIC CHAIR shall
[a] Determine dates for the following ECs: Spring, Partnership, Fall.
[b] Collect entry fees for all EC tournaments
[c] Procure member charts and record scores for each round of the EC tournaments.
[d] Tally results based on instructions in the EC notebook.
[e] Pass the EC notebook to successor for the following year.
Section 14.
The HISTORIAN / PHOTO CHAIR shall
[a] Take pictures of winners of major tournaments with trophies, shots of the
Invitational and Holiday luncheon and any other noteworthy event.
[b] Maintain the photo album with pictures and identification labels.
[c] Have photo albums available at each general meeting and at the Holiday luncheon.
[d] When not available to take these events, ask another member to assist.
Section 15.
The TEAM PLAY CHAIR shall
[a] Get schedule, rules, and regulations from East Bay Team Director.
[b] Schedule Team play day at home course (Tilden). Give date to Director.
[c] Select Team players and alternates.
[d] Provide four players for each match.
[e] Pay Team entry fee, to be reimbursed by the club.
[f] Pay for matches in advance, players to reimburse Team Captain.
[g] Works with the PWGA rep to set up Zone Team for Tilden.
Section 16
The SUNSHINE CHAIR shall
[a] Purchase stamps and appropriate cards to send to members.
[b] Send cards for occasions such as accident, illness, bereavement, etc.
Section 17
The HOLE IN ONE CHAIR shall
[a] Report Holes-in-one to the PWGA office.
[b] After a hole in one, collect 3 dollars from all members in order to build up the fund again.


ARTICLE VI –NOMINATIONS AND ELECTIONS OF OFFICERS
Section 1.
A membership meeting shall be held in or before JULY of each year to elect a Nominating Committee of five (5) members. Nominations not exceeding ten (10) shall be made from the floor from which the Nominating Committee shall be selected by secret ballot. The elected Committee shall meet immediately following the meeting and appoint a chair and arrange time for future meetings.
Section 2.
It shall be the duty of the Nominating Committee to interview and select the most qualified candidates available for each position.
Section 3.
A member of the Nominating Committee may be named to a position and will absent herself during discussion of her merits
Section 4.
In or before AUGUST, the chair of the Nominating Committee shall post on the bulletin board the slate of names selected for each elective office.
Section 5.
A membership meeting shall be held in SEPTEMBER at which time the Nominating Chair shall present nominations for each office. At this time, additional nominations may be made from the floor, or by write-ins provided the nominee(s) have given their consent.
Section 6.
Election of officers for the ensuing year shall be by secret ballot, except where there is but one nominee for each office. The SECRETARY shall then cast a blanket ballot.
Section 7.
The Nominating Committee shall appoint a chairperson for the Invitational Tournament, subject to the approval of a majority of the EXECUTIVE BOARD. This Chair shall appoint her assistant(s).
Section 8.
The newly elected officers and appointed chairs shall be installed at the annual Christmas luncheon.
Section 9.
The newly appointed Committee Chairs shall be introduced at the annual Christmas luncheon.


ARTICLE VII- MEETINGS
Section 1.
The Executive Board shall meet at least once a year and at any other time at the discretion of the Captain at such a time and place favorable to the board. Five (5) members of the Board shall constitute a quorum.
Section 2.
Special meetings may be called by the Captain, the Executive Board, or upon petition of a majority of the membership. Any club business may be transacted at a special meeting whether or not it is expressly within the purpose stated in the notice.
Section 3.
The Club shall have a minimum of four (4) General Membership meetings a year. At the discretion of the Executive Board, more meetings may be scheduled, if it is deemed necessary. Fifteen (15) members of the Club shall constitute a quorum.

ARTICLE VIII-AMENDMENTS
Section 1.
These Bylaws may be amended or new Bylaws adopted at any meeting, or special meeting called for the express purpose of altering or amending these Bylaws.
Section 2.
The amendment(s) must be approved by two thirds (2/3) of the members of the Executive Board before the proposed amendment(s) are presented to the membership.
Section 3.
Suggested changes shall be available to the membership at least two (2) weeks prior to the meeting at which time they will be voted on.
Section 4.
A majority vote of the membership shall be necessary to carry an amendment(s)or to adopt new Bylaws.
Section 5.
These Bylaws will be in the possession of the Secretary and will be available for inspection by the members at all times. Each member shall be given a copy. New members, at the time of acceptance, shall receive a current copy of the Bylaws.


Adopted January 15, 2007

Amended February 6, 2008